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RCGC Bylaws

REVISED 7-March-2023



The name of the organization shall be Rockingham County Gun Club, Inc.‚Äč


The object of this organization shall be the encouragement of recreational and organized competitive shooting among the citizens and legal residents of the United States, with a view towards a better knowledge on the part of the members of the safe handling and proper care of firearms as well as improved marksmanship. It shall be our further object and purpose to forward the development of those characteristics of honesty, good fellowship, self-discipline, team play and self-reliance, which are the essentials of good sportsmanship and the foundation of true patriotism.


Any citizen of the United States or legal resident alien aged eighteen (18) years or older who is eligible to possess a firearm may become a member of this organization on a two-thirds (2/3) vote of the Executive Board after completing a current application, showing proof of National Rifle Association (NRA) or Gun Owners of America (GOA) membership, subscribing to the following pledge, attending an approved orientation session, and on payment of the usual initiation fee and dues. When a member's spouse joins RCGC the usual initiation fee shall be waived. If a member's child joins within the first calendar year after their eighteenth birthday, they are exempt from paying the usual initiation fee. 


I certify that I am a citizen of good repute of the United States or my country of origin; that I am not a member of any organization or group having as its purpose the overthrow by force or violence of the Government of the United States or any of its political subdivisions; and that I am not under indictment for any judicial proceedings that might result in a felony conviction. I further certify that there are no legal prohibitions (local, state, or federal) against my possessing or using a firearm. If admitted to membership, I will fulfill the obligations of good sportsmanship and good citizenship and I agree to uphold and abide by the Club rules and policies.


  1. Charter Member Dues will be two hundred dollars ($200) to join and fifty dollars ($50) per year not to exceed five (5) years, then dues for Charter Members will cease until voted otherwise by all Club members. 
  2. All other dues and fees to join RCGC shall be determined by a 2/3 majority of the Executive Board.
  3. Each new member shall pay an initiation fee and prorated annual dues.
  4. A member shall be eligible for a 50% discount of annual dues after reaching age 65.
  5. Certain Disabled Veterans and physically impaired individuals may be eligible for a 50% discount of the initiation fee and annual dues.
  6. After acceptance by the Board of Directors, new members are on probation for a period of 90 days. During this probationary period, membership in the Club may be revoked by the Board of Directors for any reason. If membership is terminated during the 90-day probationary period, a $100 processing fee will be charged. All other fees and dues will be returned to the applicant.
  7. Honorary Membership may be granted to an individual upon recommendation and simple majority vote of the Executive Board. Honorary Members shall not have the right to vote or hold office.
  8. Annual dues for the current year must be in the Treasurer's hands by Jan. 31st. A member who has not paid the current year's dues by the Jan. 31st deadline may be returned to active status at any time during that calendar year by paying 2x the current annual dues rate. A member who does not pay dues during that calendar year must reapply for membership, pay all required fees, and be reinstated by a 2/3 vote of the Executive Board.
  9. Lifetime Membership: A member with a minimum of two years in RCGC, who has remained in good standing, may apply to the Executive Board for Lifetime Membership. Lifetime Membership shall cost 15X the current annual dues rate and must be approved by a 2/3 vote of the Executive Board.
  10. No member in arrears shall be eligible to vote or to enjoy any other privileges or benefits of this Club.
  11. Dues Refund Policy - If a member resigns while in good standing and  requests a refund of his yearly dues, dues will be refunded on a pro rata basis if the electronic gate card is returned in useable condition to the Club Secretary.


  1. General Membership Meeting - The Club shall hold an annual General Membership Meeting on the first weekend in December. If this meeting cannot take place at the time fixed, it shall be held within a reasonable time thereafter, and the Officers and/or Directors shall hold over until their successors are elected.
  2. Special Meetings – A Special Meeting of the Club may be held at any time upon the call of the President or Executive Board.
  3. Quorum– Thirteen percent (13%) of the members entitled to vote shall constitute a quorum at any meeting.
  4. All Club meetings shall be governed by Robert’s Rules of Order.


  1. The Officers of this Club shall be a President, Vice-President, Secretary, Treasurer, and a nine (9) member Board of Directors who, acting together, shall constitute the Executive Board. They shall be elected by a simple majority vote by ballot of the Members in good standing either present at the December business meeting or by official absentee ballot. They shall hold office for three (3) years or until their successors are elected. The offices of Secretary and Treasurer may be combined.
  2. The Executive Board shall have general supervision and control of all the activities of the Club.
  3. Meetings of the Executive Board shall be held monthly, usually the first Tuesday, or at such time and place as the Board may determine. Special meetings may be held at any time on the call of the President or on demand, in writing to the Secretary, by three members of the Executive Board.
  4. Electronic voting by the Executive Board shall be valid when the stated motion, second, all discussion, and voting are done using the “Reply to All” feature. The motion and voting results shall be appended to the regular meeting minutes for the month in which such electronic voting occurs.
  5. 50% +1 of the Executive Board shall constitute a quorum and a quorum must be present for the Board to act on Club business.
  6. No one may be elected to more than two consecutive terms nor serve more than seven (7) consecutive years on the Board of Directors. Said person shall be eligible for office again after a one year absence from the Board. Term limits do not apply to Club Officers.
  7. Any Board member unable to attend a regular monthly meeting is encouraged to participate by way of electronic media.
  8. Deleted.
  9. Any vacancy in the Executive Board may be filled by a majority vote of the remaining members of the Board. If there are more than 3 vacancies, an election must be held and the vacancies filled by majority vote of the membership.
  10. Anyone running for the Board must have been a Club member for at least one year and have remained in good standing during their entire membership. All candidates must be approved by a 2/3 vote of the Executive Board. Board members shall maintain individual membership in the National Rifle Association or Gun Owners of America for their tenure in office.


PRESIDENT - The President shall preside at all meetings of the Club and of the Executive Board. He shall be a member ex-officio of all regular and special committees, and shall perform such other duties as usually pertain to the office.

VICE-PRESIDENT - The Vice-President shall perform the duties of the President in his absence or at his request. In the event of the resignation or removal of the President, the Vice-President shall be the acting President until the next annual December membership meeting when a new President and Vice-President shall be elected.

SECRETARY - The Secretary shall be responsible for keeping an accurate account of each official meeting of the Club and shall have custody of the books, records and files of the Club, except for the Treasurer’s books of account. He shall conduct all correspondence of the Club. He shall maintain the official membership roster and shall be responsible for carrying out all of the normal duties of the office. He shall be custodian of the official Club seal and shall be responsible for affixing same to all ballots and other official papers that require the Club seal. The secretary shall be responsible for maintaining the annual re-affiliation with the NRA, the Amateur Trap Association, and any other Board-sanctioned shooting organization.

TREASURER - The Treasurer shall have charge of all Club funds and shall be entitled to disburse funds as approved by the Executive Board. He shall deposit funds and maintain the necessary accounts in the bank or banks as approved by the Executive Board. The Treasurer shall keep an accurate account of all transactions and shall render a detailed report with vouchers at any meeting of the Executive Board and an annual report to the organization at its Annual Meetings.


  1. Alcohol is not allowed on Club property. Anyone physically impaired due to alcohol or drugs shall be asked to leave by any Club Member or removed by a law enforcement officer if said person refuses to leave on his own.
  2. No loud or obscene language.
  3. Follow all gun safety rules.
  4. Take care of Club property.
  5. If several people are waiting to shoot, you must shoot your round and give others a chance, etc.
  6. No rapid fire on shotgun ranges, Trap or Skeet fields.
  7. The spouse and legal dependents of a Member may exercise the privileges of the Club while in the company of said Member.
  8. Members may not use Club facilities for personal gain without prior Board approval.


All firearms competitions held by the Club shall be governed by the rules and regulations of the Rockingham County Gun Club and the rules of the governing body of the competition being held, including, but not limited to, the Amateur Trapshooting Association, National Skeet Shooting Association, National Benchrest Shooters Association, International Benchrest Shooter, etc.


  1. Any member may be suspended or expelled from the Club for any cause deemed sufficient by the Executive Board by a two-thirds (2/3) affirmative vote of the members of the Board present at any regular or special meeting provided there is a quorum as defined in VI-E. No vote on suspension or expulsion may be taken unless at least 15 days’ prior notice in writing shall have been given to the member of the charges preferred and of the time and place of the meeting of the Executive Board at which time such charges shall be considered. At such meeting, the member under charges will be accorded a full hearing.
  2. Any officer may be removed by a two-thirds (2/3) affirmative vote of the members in good standing present at any special meeting called for this purpose as long as the quorum outlined in Article V, Section C. is present. No vote on suspension or removal may be taken unless fifteen (15) days’ prior notice in writing shall have been given to the officer stating the reason for his removal and of the time and place of the special meeting at which such vote on his removal is to be taken. At any such special meeting, the officer shall be given a full hearing.  
  3. Charges against any officer or member may be preferred by any member in good standing. They shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibits that are to be used in support of the charges. Such charges will be filed with the Club Secretary, who will immediately notify the Club President. The President shall call a meeting of the Executive Board to hear the charges. The Secretary will give at least fifteen (15) days’ prior notice of the meeting to each member of the Executive Board and to the accuser and the accused. Such notice shall be in writing and will include a true copy of the charges and of the supporting affidavits and exhibits.
  4. Any member suspended or expelled by the Executive Board may appeal to the full membership of the Club. Such appeal shall be in writing to the Secretary who will notify the President. The suspended or expelled member shall be responsible for the full cost associated with the appeal, payable in advance. These funds will be returned to the appealing party if the appeal is successful. The President shall call a special meeting for the purpose of acting on the appeal. The Secretary shall give at least fifteen (15) days’ prior notice in writing to all members of the Club in good standing stating the date, time, place and reason for the special meeting. At the meeting of the full Club, the Secretary shall read the original charges, the supporting affidavits and will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Executive Board at which the charges were made and action taken. A full hearing will be given the accused and the accuser. A vote will then be taken by ballot of the members in good standing present and two-thirds (2/3) majority vote shall be required to reverse the action of the Executive Board
  5. Executive Board members and Range Directors appointed by the Board may confiscate any RCGC member's Club ID at any time for unsafe shooting or gun handling practices or for any other flagrant violation of club rules. Such action constitutes immediate suspension of that member's club privileges. If the ID is not readily available, a verbal suspension may be issued. In either case, the Secretary shall advise the member of the suspension in writing. To be reinstated, the suspended member must appear before the Executive Board at a regularly scheduled Board meeting. At such time, a 2/3 vote of the Executive Board shall determine the member's status. Failure to appear before the Board within 60 days shall result in permanent expulsion from RCGC.


In accordance with the Articles of Incorporation, the Executive Board of the Corporation shall have the power to adopt, amend and repeal the By-Laws of the Corporation unless said By-Laws are amended to the contrary by the members at a specially called meeting of the members or at the annual December business meeting of members. A quorum, as described in Article V (C) must be present at either the regular scheduled meeting or the special called meeting for official business to be conducted. A 2/3 (two-thirds) affirmative vote of all of the members present at the meeting shall be required to overturn any changes made to the By-Laws by the Executive Board.

Approved by the Board of Directors
March 7th, 2023

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